Planned Parenthood - Minnesota, North Dakota, South Dakota

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Executive and Education Administrative Coordinator

at Planned Parenthood - Minnesota, North Dakota, South Dakota

Posted: 5/24/2019
Job Status: Full Time
Job Reference #: *55516AF6E999BD19
Keywords: office

Job Description

Requisition Number

Executive and Education Administrative Coordinator

Employee Type
Full Time




Planned Parenthood North Central States

Executive and Education Administrative Coordinator – Omaha, NE

At Planned Parenthood North Central States (PPNCS), we believe all people deserve the right, the freedom and the opportunity to follow their personal ambitions and choose their own path toward a healthier, more meaningful life. That’s why we protect, promote and provide comprehensive and progressive sexual and reproductive health care for generations of young people and families with empathy, care and respect. We are looking for passionate, dedicated staff who are eager to make positive contributions to their community and to the Planned Parenthood mission.

The executive and education administrative coordinator would provide administrative support for the State Executive Director, State Board, and Education & Outreach department.


Essential functions and responsibilities include, but are not limited to:


  • Manages executive office operations to ensure maximum efficiency, productivity and high performance of the State Executive Director. Provides administrative support and coordinates logistics for the State Executive Director, including but not limited to internal meetings, web-ex coordination, teleconferencing, and travel.
  • Coordinates functions to ensure maximum efficiency, productivity and high performance for the State Board and its committees; coordinate all Board and committee meeting communications and logistics as set forth in the corporate bylaws. Attends all Board meetings and supports Board activities; responsible for agendas and meeting materials for distribution; minutes; making travel arrangements and creating/processing expense reports. Maintains Board notebooks and supports special task forces. Manages logistics of new board member orientation, board retreat and board meetings as well as board committee meetings. Travel of up to 10% will be necessary.
  • Transcribes, composes and prepares confidential correspondence, reports and other documents.
  • Provides location specific administrative support as needed (Omaha, NE).


  • Coordinates bi-annual meetings, periodic trainings, and Regional Manager of Evaluation site visits; reserves venue spaces and orders catered meals; develops and distributes meeting agendas; minutes. Schedules staff and subgrantee conference calls.
  • Supports process and outcome evaluation efforts as described in federal grant requirements to ensure efficient workflow. Sets and communicates deadlines to staff and subgrantees; obtains necessary materials from stakeholders (e.g. completed surveys, attendance logs, fidelity reports); develops online survey tools to gather required information; scans and transcribes documentation for electronic records; and prepares evaluation materials for analysis by external evaluation partners.
  • Interfaces with staff and subgrantees to schedule program observations; maintains records and enters data from completed observation forms into electronic templates.
  • Maintains local inventory of grant materials such as curricula-specific workbooks and coordinates bulk program supply orders.
  • Other duties as requested.

Planned Parenthood North Central States supports people of all ages in making responsible choices and planning their futures. We are an organization committed to creating and fostering an environment that leads to engaged employees, and we believe engaged employees results in satisfied customers and exceptional experiences. When you work for Planned Parenthood you make a difference in the lives of those we serve by affirming the human right to reproductive health and freedom.

Planned Parenthood is committed to hiring and fostering a diverse, equitable, and inclusive workforce that effectively employs the skills and talents of all employees in our organization. All applicants will receive consideration regardless of their race, color, creed, sex, gender identity or gender expression, national origin, age, veteran status, marital status, religion, sexual orientation, size, disability, socioeconomic status or status with regard to public assistance. We encourage diverse candidates to apply for this position. AA/EEO

Any job offer will be contingent upon the results of a background investigation.

To apply for this position Click here: PPNCS Jobs Site

Work Hours

Full-time position working 40 hours per week. Primarily days with some weekends and evenings.

This position is eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, long-term disability, life insurance, PTO, extended illness leave, volunteer time off, paid holidays, and 403(b) retirement plan.


Required Qualifications

  • High school diploma/equivalent; prefer associate’s degree in an administrative or related field.
  • One to three years of relevant work experience.
  • Must be proficient with Word, Excel and Outlook products.
  • Ability to maintain confidentiality of all PPNCS business and activities on and off the job.
  • Must have access to reliable transportation and provide proof of adequate automobile insurance coverage.
  • Valid driver’s license

Desired Qualifications

  • STRATEGIC THINKING: Thinks strategically, drives innovations and is adaptive
  • RESULTS FOCUS: Drives organizational results, and demonstrates accountability & services mentality.
  • PEOPLE LEADERSHIP: Builds and manages workforce based on organizational goals, budget considerations and staffing needs. Provides an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
  • RELATIONSHIP LEADERSHIP: Builds relationships internally and externally to achieve common goals. Models and encourages cooperation within the organization/with stakeholders by fostering commitment, pride and trust with self/staff.

Knowledge, Skills and Abilities

  • Proactive self-starter, confident in their ability to move work forward quickly and accurately with limited direction
  • Extreme attention to detail and commitment to quality and accuracy in all work
  • Strong prioritization skills and ability to handle multiple competing priorities
  • Excellent computer skills, with advanced Microsoft Word, Excel, and Outlook calendar proficiency
  • Skilled at organizing one’s own work, but also understanding organizational needs of others and accommodating their needs
  • Ability to maintain confidentiality
  • Possess excellent and professional interpersonal skills with the ability to communicate, both verbally and in writing, with multiple stakeholders internally and externally
  • Ability to meet deadlines in an environment which may contain distractions and interruptions
  • Willingness to work with and ability to delegate to volunteers and interns